Alcorn State University   Lorman, MS   Full-time     Education
Posted on March 13, 2023
Apply Now
How to Apply to this Posting

How to Apply to this Posting

Special Instructions

Posting Details

Position Information

Job Title


FLSA Status


Posted Salary Range

Commensurate with Experience

Employment Status

Full Time


Academic Affairs Department

Job Summary

The Registrar is the official custodian of student academic records for the University and is responsible for generating, maintaining, and managing all student academic records. He/She is responsible for all aspects of the operations and management of the Office of Student Records.

Knowledge Skills and Abilities

• Knowledge of applicable higher education laws (e.g., FERPA, Title IX, HIPAA, etc.)
• Knowledge of state residency policies for students entering education establishments
• Knowledge of university, state and federal regulations pertaining to compliance with privacy, academic, regulatory and accreditation policies and requirements
• Knowledge of supporting systems
• Excellent customer service skills
• Exceptional attention to detail
• Strong management, collaborative and organizational skills
• Demonstrated ability to communicate effectively, verbal, written and interpersonal
• Effective problem-solving ability
• Ability to exert leadership in promoting good public relations in dealing with faculty, staff, students, other agencies and the community
• Ability to prioritize assignments

Essential Job Functions

•Provides leadership and supervision, ensuring effective and efficient operations of the Office of student Records, leveraging the latest technologies, software, and enterprise system, platforms to optimize office system performance
• Oversees all aspects of student records management: collecting, recording, maintaining, and reporting with FERPA guidelines, e.g., grades, registration data, transcripts, enrollment verification and other associated audits
• Oversees and approves the production of transcript of records to be issued when the student leaves the university or as requested at any time.
• Oversees, manages, and certifies all student record documents related to degree completion and Commencement exercises
• Participates in the planning, execution, and continuous improvement processes related to commencement
• Refines office operations to ensure excellent customer service

Other related duties, as assigned

  • Master's degree in Business Administration, Education, Public Administration or related field
  • Five (5) years' experience in management of student academic records
  • Specific knowledge of BANNER student module (document and course management systems) desirable
Licensing and Certifications


Physical Requirements

Work in noisy (above 85 decibels) areas


Sedentary Work - Exerting 10 pounds

Not Required

Light Work - Exerting up to 20 pounds


Medium Work - Exerting 20-50 pounds

Not Required

Heavy Work - Exerting 50-100 pounds

Not Required

Very Heavy Work - Exerting in excess of 100 pounds

Not Required



Extended Work Hours


Posting Detail Information

Posting Number


Number of Vacancies




Position End Date (if temporary)

Open Date


Close Date

Open Until Filled


EEO Statement

EEO Statement:
Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University:
Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: Title IX Office, Walter Washington Administration Bldg., Room 519A, Lorman, MS, 39096, (601) 877-6700.
Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: Human Resources Department, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188
Questions, complaints, or requests in regard to ADA/ADAAA compliance in employment practices should also be made to the department of human resources.

Advertising Summary

Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).
    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter/Letter of Application
    3. Unofficial Transcripts
    4. Letter of Recommendation (Professional)
    5. Letter of Recommendation (Personal)
    6. Letter of Recommendation (Professional or Personal)
    Optional Documents