Library Contracts Coordinator
Binghamton University
Binghamton, NY
Full-time
Administration / Clerical
Posted on April 24, 2024
About Binghamton University:
Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.
Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.
Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.
We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.
Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $53,151 - $60,000
The Library Contracts Coordinator is responsible for coordinating agreements and contracts for electronic library resources in compliance with campus procedures and New York State policies. The incumbent negotiates, edits, and manages new and updated contracts and amendments in conjunction with the Libraries team responsible for purchasing electronic resources and the campus Purchasing Office. This requires the ability to manage ongoing conversations and to use jurisdiction in decision making. This position is also responsible for creating, uploading, and maintaining license records in the ExLibris Alma library software system. Attention to detail, ability to work in a team and within the framework of a public institution, and strong communication skills are essential.
The position reports to the Director of Library Technical Services.
Duties and Responsibilities
- Following campus and state policies and procedures, review and negotiate license agreements with publishers and vendors to ensure preferred terms are incorporated. Review product availability on State Contract, via SUNY OLIS (Office of Library Services), or other library consortia; review vendor status with New York State.
- Facilitate authorization of new and updated licenses and amendments in consultation and coordination with University Purchasing Office and University Counsel. Manage processes that involve New York State Offices of the State Comptroller and the Attorney General.
- Facilitate the listing of new product proposals on NYS Contract Reporter.
- Maintain documentation of licenses in the library management system, Alma.
- Support Library staff and faculty with licensing issues and questions.
- Assist with purchasing and procurement processes as needed.
- Participate in a work culture that promotes diversity and anti-racism and actively works to eliminate or mitigate the effects of systemic racism and bias.
- Participate in Library and University committees.
Requirements:
Visa sponsorship is not available for this position
- Bachelor's degree.
- Experience with contracts and/or purchasing.
- Ability to learn New York State Purchasing rules and regulations.
- Experience with efficiently learning computer programs and applications.
- Excellent written verbal and communication skills.
- Ability to function collaboratively and independently in a service-oriented team environment.
- Flexibility in adapting to change.
- Knowledge of library related purchasing routines and electronic products.
- Experience in a SUNY or higher education financial environment.
- Background in business, accounting or related field.
Additional Information:
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Application Instructions:
All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=174927
Deadline for Internal Applicants: May 6, 2024
Deadline for External Applicants: Open until filled
Review of applications will begin immediately and continue until the vacancy is filled.
Please submit:
- Resume,
- Cover letter, and
- Contact information for three professional references
