Missouri University of Science & Technology   Rolla, MO   Full-time     Education
Posted on November 15, 2022
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Hiring Department

Athletics and Recreation

Application Deadline

Open Until Filled

Full Time/Part Time

Full Time, Benefit Eligible


$53,000 - $56,000 / annually

Job Description

The Missouri S&T Athletic Department, a 17-sport NCAA Division II intercollegiate program competing in the Great Lakes Valley Conference, seeks a rising professional to join the athletic administrative team as an Assistant Athletic Director for Community and Alumni Relations. This individual will plan and execute programs and events that cultivate relationships with student-athlete alumni, donors, business leaders and individuals in the community.

This person will report to the Director of Athletics and will serve as the primary contact for alumni and community relations. In the assigned role, the candidate will communicate with a variety of constituents on campus to host events that engage alumni, and the community of S&T athletics.

Primary responsibilities will include but are not limited to:

Oversee Student-Athlete Alumni Outreach and Engagement
  • Manage partnerships and collaborate with Advancement Services to coordinate and streamline athletic outreach and engagement efforts with alumni.
  • Prepare and execute strategic plans to increase engagement with student-athlete alumni, through planning and coordinating in-person and virtual events.
  • Serve as point of contact for Miner Athletics for alumni and individuals in the community.
  • Create invitations and monitor the registration platform for various events.
Oversee Miner Athletic Corporate Club
  • Assist the Director of Athletics in developing strategies to grow membership and cultivate relationships with local businesses, business leaders, and organizations within the community.
  • Create partnerships with local businesses that yield additional revenue to the department in exchange for advertising opportunities.
  • Oversee contractual agreements between athletics and local businesses to ensure advertising obligations are being executed.
Oversee the Miner Athletic Booster Mailing
  • Collaborate with campus departments in the annual design and execution of the Miner Athletic Booster mailing.
  • Monitor donations and ensure premiums and letters of appreciation are sent to donors.
Oversee Crowdfunding Campaigns
  • Be an additional resource as coaches develop their annual crowdfunding campaign within each sport.
  • Assist in developing consistent messaging for campaigns each year that can be utilized by coaching staff.
  • Ensure crowdfunding initiatives are closed, gifts are received, and information is sent to the Advancement Services for reporting and receipt processing.
Provide Administrative Support to the Academy Miner of Athletics
  • Attend business meetings as scheduled.
  • Assist the Board of Directors in planning and executing the annual business meeting and induction ceremony.
  • Assist in sending communications to members as requested by the Board of Directors.
Additional duties may include but are not limited too, planning and executing special events associated with game days (e.g., Military Appreciation Day, First Responders Day), participate in game management duties, sash ceremony, new student-athlete barbecue, special recognition days, and future department initiatives. This position will supervise additional personnel related to these duties. This may include part-time or full-time employees, student workers, or work study students.

The selected candidate must be willing to collaborate with a team and other departments across campus. Time management and interpersonal skills are essential as the successful candidate will be asked to multitask regularly and work alongside other members of the department. Candidate will need to be able to work occasional weekends or evenings during the busy season of athletics. Generally, the work schedule is 8:30am – 4:30pm. The individual selected should be a positive and enthusiastic person that has an understanding of intercollegiate athletics and the impact athletics can have on the overall student experience and culture on campus and in the community.

Minimum Qualifications

A Bachelor's degree in related/ relevant area or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications
  • Master degree in business administration;
  • 5+ years of experience as an administrator or support staff working in a NCAA intercollegiate athletic department;
  • Highly organized and driven with exceptional multi-tasking and communication skills;
  • Experienced in organizing, planning, and executing university events within the athletic department;
  • Proven history of building relationships with alumni and in the community;
  • Proven history of working with corporate sponsors and managing multiple contracts simultaneously; knowledge of the Missouri System contracting platform preferred;
  • Proven experience in professional writing using AP writing style; strong communication and interpersonal skills; well-organized with excellent multi-tasking skills;
  • Experienced with crowdfunding and other fundraisers;
  • Experienced with game day duties such as ticketing, concessions, and crowd control as well as overseeing and managing spirit teams;
  • Experienced with working with multiple departments on a college campus;
  • Knowledgeable or proficient in Ellucian, PeopleSoft, Office 365 including Excel, Word, and PowerPoint, AudienceView, and Front Rush Fundraising.

The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.

Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

All job offers are contingent upon successful completion of a criminal background check.

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim's educational experience or the overall campus environment.

Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.


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