Administrative Specialist
Ohio University
Athens, OH
Full-time
Administration / Clerical
Posted on April 24, 2024
Posting Details
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date' shown below.
Position Information
Job Title
Administrative Specialist
Applications Accepted From
Public: Open to the public, AFSCME 3200 University Wide, University Wide
Special Instructions to Applicants
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.
Review of applications begins immediately and continues until the position is filled. Apply online with requested documents (cover letter, CV/resume & list of references) by the posting end date for full consideration.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Posting Number
20166109S
Job Description
Department Specific Job Responsibilities:
Utilizing department and/or University policies, practices, and procedures, provides high level administrative support to department. May utilize specific software to support operational tasks, to include but not limited to Work Force, Food Pro, EMS, Caterzen, Bobcat Buy, Point of Sale, finance related software. Maintain timely and accurate records for all tasks assigned. Train and supervise other staff to promote operational continuity. Process billing, payroll, leave of absence, invoices as assigned. Perform operational tasks within specified timelines with accuracy.
Maintain adequate office supplies. Assist the Executive Assistant as appropriate. Evaluates processes and provides recommendations for efficiencies or process improvement. Other duties as assigned. Supports the Division of Student Affairs in promoting inclusive environments.
General Description:
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.
General Job Responsibilities:
• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.
Minimum Qualifications
Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.
An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
Associate's Degree in business, accounting or related field
Valid driver's license
1-year experience in Work Force
Proficiency in Microsoft applications such as excel, word, teams, OneDrive
1-year experience in OBI
Experience or knowledge of OHIO Leave of Absence
Department
Culinary Services
Pay Rate
The starting salary range is $16.84 per hour up to $21.48 per hour, dependent on education and prior experience. Employees also enjoy a generous benefits package such as one meal per work shift, paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, and more. Additional information is available at https://www.ohio.edu/hr/benefits.
Job Open Date
04/22/2024
Posting Close Date
04/29/2024
Job Category
Classified AFSCME 3200 Bargaining Unit appointment
Months
12 month
Planning Unit
Vice President for Student Affairs
Work Schedule
Generally Monday-Friday 8:00 a.m. – 5:00 p.m. Some work outside of normal business hours may apply.
Campus
Athens
Expected hours worked per week
40 hours per week
Expected duration of assignment
permanent
Applicants may contact this person if they have questions about this position.
Valerie Denney 740-593-2963
Diversity Statement
Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of race, color, religion, age, ethnicity, national origin, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an equal access/equal opportunity and affirmative action employer.
Job Information
Employment Type
full-time regular
Job Family/Subfamily
Administrative Services-Generalist
Career Track & Level
TAS 3
Pay Grade
AF3200 |14|
Clery Act Annual Safety and Fire Report
Clery Act Statistics
“To view the Clery Act Annual Safety and Fire Report https://www.ohio.edu/sites/default/files/sites/equity-civil-rights/files/2023%20Annual%20Security%20and%20Fire%20Safety%20Report.pdf">Click Here!
Applicant Documents
Required Documents
Required fields are indicated with an asterisk (*).
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date' shown below.
Position Information
Job Title
Administrative Specialist
Applications Accepted From
Public: Open to the public, AFSCME 3200 University Wide, University Wide
Special Instructions to Applicants
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.
Review of applications begins immediately and continues until the position is filled. Apply online with requested documents (cover letter, CV/resume & list of references) by the posting end date for full consideration.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Posting Number
20166109S
Job Description
Department Specific Job Responsibilities:
Utilizing department and/or University policies, practices, and procedures, provides high level administrative support to department. May utilize specific software to support operational tasks, to include but not limited to Work Force, Food Pro, EMS, Caterzen, Bobcat Buy, Point of Sale, finance related software. Maintain timely and accurate records for all tasks assigned. Train and supervise other staff to promote operational continuity. Process billing, payroll, leave of absence, invoices as assigned. Perform operational tasks within specified timelines with accuracy.
Maintain adequate office supplies. Assist the Executive Assistant as appropriate. Evaluates processes and provides recommendations for efficiencies or process improvement. Other duties as assigned. Supports the Division of Student Affairs in promoting inclusive environments.
General Description:
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.
General Job Responsibilities:
• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.
Minimum Qualifications
Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.
An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
Associate's Degree in business, accounting or related field
Valid driver's license
1-year experience in Work Force
Proficiency in Microsoft applications such as excel, word, teams, OneDrive
1-year experience in OBI
Experience or knowledge of OHIO Leave of Absence
Department
Culinary Services
Pay Rate
The starting salary range is $16.84 per hour up to $21.48 per hour, dependent on education and prior experience. Employees also enjoy a generous benefits package such as one meal per work shift, paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, and more. Additional information is available at https://www.ohio.edu/hr/benefits.
Job Open Date
04/22/2024
Posting Close Date
04/29/2024
Job Category
Classified AFSCME 3200 Bargaining Unit appointment
Months
12 month
Planning Unit
Vice President for Student Affairs
Work Schedule
Generally Monday-Friday 8:00 a.m. – 5:00 p.m. Some work outside of normal business hours may apply.
Campus
Athens
Expected hours worked per week
40 hours per week
Expected duration of assignment
permanent
Applicants may contact this person if they have questions about this position.
Valerie Denney 740-593-2963
Diversity Statement
Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of race, color, religion, age, ethnicity, national origin, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an equal access/equal opportunity and affirmative action employer.
Job Information
Employment Type
full-time regular
Job Family/Subfamily
Administrative Services-Generalist
Career Track & Level
TAS 3
Pay Grade
AF3200 |14|
Clery Act Annual Safety and Fire Report
Clery Act Statistics
“To view the Clery Act Annual Safety and Fire Report https://www.ohio.edu/sites/default/files/sites/equity-civil-rights/files/2023%20Annual%20Security%20and%20Fire%20Safety%20Report.pdf">Click Here!
Applicant Documents
Required Documents
- Resume/Curriculum Vitae
- Cover Letter
- References
Required fields are indicated with an asterisk (*).
- * Please indicate how you learned about this posting.
- www.ohiouniversityjobs.com
- www.higheredjobs.com
- www.ohiomeansjobs.com
- The Athens Messenger
- The Chronicle of Higher Education
- Ohio University employee
- OHIO Jobs Line (phone)
- Employment Agency
- Posted Announcement
- Professional Association
- Social Media (LinkedIn, Twitter, etc)
- OTHER
- * Please select an option that best represents your current status:
- I am a current Ohio University employee and NOT currently serving a probationary period.
- I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
- I am a current Ohio University Student employee.
- I am not an employee of Ohio University.
- * Were you referred by a current Ohio University Employee?
- Yes
- No
- If you were referred by a current Ohio University employee, please provide their name and date of referral for this position.
(Open Ended Question) - * Please indicate your level of experience with administrative support / office management.
- no related experience
- Less than 1 year
- At least 1 year, but less than 3 years
- At least 3 years, but less than 5 years
- At least 5 years, but less than 7 years
- 7 or more years
- * Are you a current Ohio University AFSCME 3200 employee who is not serving in an initial probationary period?
- yes
- no
