Administrative Assistant

Pennsylvania State University Malvern, PA Full-time Administration / Clerical

Posted on May 2, 2024

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Administrative Assistant

The Penn State Great Valley School of Graduate Professional Studies invites applications for an Administrative Assistant. The Administrative Assistant manages and coordinates daily operations and provides a high level of administrative and financial support. This position provides overall administrative support to the Penn State Great Valley Chancellor and the Campus Development office.

The successful candidate will be responsible for the following:

Oversee the activities of a department; establish and assign priorities; ensure schedules are maintained and deadlines are met; develop processes and procedures for assigned area
Prepare financial and operational reports and participate in preparation of short and long-range budget plans; review and approve financial transactions within established guidelines
Coordinate and/or manage a wide variety of special projects
Coordinate and oversee the processing of financial and human resources forms; coordinate office equipment purchases and material
May manage departmental budgets
May oversee or coordinate the operations and logistics of specialized programs
Participate in promotion and tenure process to ensure documents are accurate and complete and deadlines are met
Monitor maintenance contracts
Analyze information for special projects and reports; draft speeches, handbooks, newsletters, articles, conference materials, etc.
Lead the coordination of functions such as seminars, workshops, and banquets including travel, lodging, meals, etc.
May participate in faculty searches
Lead and direct the work of office/department support staff

This position requires an Associate's degree or higher plus 4 years of related experience or an equivalent combination of education and experience. Excellent writing, interpersonal and organizational skills are a necessity to success in this role.

This position offers the possibility of a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. Occasional travel to University Park is also expected.

Candidates for consideration must submit a cover letter and a resume. Review of applicant materials will begin immediately and continue until the position is filled.

Employment with the University will require the successful completion of background check(s) in accordance with University policies.

This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission

Apply online at https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/Penn-State-Great-Valley-Graduate-Center/Administrative-Assistant_REQ_0000055633-1

CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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