Admissions and Records Data Integrity Specialist
Prince George's Community College
Largo, MD
Full-time
Administration / Clerical
Posted on October 22, 2022
Job Vacancy Announcement
Position Information
Position Title
Admissions and Records Data Integrity Specialist
Position Type
Staff
Department
Records and Registration
FLSA
Non-Exempt
Union/Non Union
Non Union
Full Time or Part Time
Full Time
Grade
13
Salary Range
Hiring Salary Range
$61,113 - $67,224
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
This position is responsible for the coordination of registration and student record support functions associated with the student information system database, degree audit, and other related systems. This position will also perform audit functions to ensure data accuracy and, provide support for internal and external reporting requirements.
Minimum Qualifications
EDUCATION AND EXPERIENCE
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL DUTIES
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
Posting Detail Information
Posting Number
PGCC187211/12
Open Date
08/19/2022
Close Date
Open Until Filled
Yes
Background Check Statement
Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
Effective August 8, 2022, Prince George's Community College's current vaccine mandate will expire for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID-19 vaccines and boosters are strongly recommended.
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Position Title
Admissions and Records Data Integrity Specialist
Position Type
Staff
Department
Records and Registration
FLSA
Non-Exempt
Union/Non Union
Non Union
Full Time or Part Time
Full Time
Grade
13
Salary Range
Hiring Salary Range
$61,113 - $67,224
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
This position is responsible for the coordination of registration and student record support functions associated with the student information system database, degree audit, and other related systems. This position will also perform audit functions to ensure data accuracy and, provide support for internal and external reporting requirements.
Minimum Qualifications
EDUCATION AND EXPERIENCE
- Associates degree or equivalent formal training in related field.
- Combination of education and related full-time experience for a total of six years of equated experience in that includes the maintenance and management of student records, functional data testing and validation.
- Bachelor's degree preferred.
- Experience working with Ellucian Colleague ERP.
- Experience in degree audit system programming and maintenance
- Able to work under pressure in a high-volume office with short deadlines. Flexible schedule to accommodate the office when necessary.
- Experience in technology and its application to enrollment services.
- Ability to communicate effectively in spoken and written standard English.
- Ability to perform detailed work independently, as well as, in a team environment.
- Knowledge and experience with Microsoft Office suite.
- Ability to create interpersonal and group communication as well as public presentations.
- Ability to process sensitive data and maintain confidentiality.
- Demonstrated experience working with Ellucian Colleague
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL DUTIES
- Serve as the Records and Registration functional data integrity specialist providing internal and external reports and suggesting recommendations for continuous improvements.
- Assist Records and Registration staff in the operation and maintenance of the student information systems database and all peripheral systems.
- Assist with the implementation of upgrades to the SIS and other related systems including Ellucian Recruit, which includes performing testing, and developing workflows.
- Collaborate with other college personnel in the development and maintenance of the degree audit system.
- Perform technical administrative functions including auditing/correcting student records and troubleshooting issues.
- Manage the transmission of data to National Student Clearinghouse (NSC). Troubleshoot error messages and make corrections as required.
- Generate and prepare reports and assist with required federal and state reporting as necessary.
- Analyze enrollment reporting data to ensure data integrity and accuracy, identify trends, and make corrections as required.
- Participate in planning, formulations and modification of strategies and corrective actions to achieve short-term and long-term plans.
- Assist with the development of internal management policies to maintain data accuracy.
- Consolidates data from all sources to assist with analysis and development of processes to improve services and ensure the integrity and accuracy of the student database.
- Collaborates with and acts as a liaison with the Information Technology department and software vendors as necessary.
- Maintains familiarity with policies and procedures.
- Provides Colleague Student module training and other related systems for Records and Registration staff as necessary.
- Serve as an integral part of the college's projects and software teams.
- Perform other duties as assigned.
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
- Must be able to work Monday thru Friday, 8:30 a.m. – 4:30 p.m.
- Ability to communicate effectively in spoken and written standard English.
- As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
- A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
Posting Detail Information
Posting Number
PGCC187211/12
Open Date
08/19/2022
Close Date
Open Until Filled
Yes
Background Check Statement
Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
Effective August 8, 2022, Prince George's Community College's current vaccine mandate will expire for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID-19 vaccines and boosters are strongly recommended.
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a combination of education and related experience for a total of at least six years? See minimum qualifications for this position.
- Yes
- No
- * Which of the following best describes your level of completed education? (Education details must be included in your application.)
- Master's Degree or above from an accredited college/university
- Bachelor's Degree from an accredited college/university
- Associate's Degree from an accredited college/university
- One to two years of college credit (30 credit hours is equivalent to one year)
- Less than 30 credits from an accredited college/university
- High School Diploma or GED
- None of the above
- * Please be advised that as required by the 1986 Immigration Act, candidates must be prepared to present acceptable documentation showing identity and that you are a U.S. Citizen or an alien who is authorized to work. It is the college's policy that PGCC does not provide sponsorship for prospective employees. Will you require sponsorship to work in the United States?
- Yes
- No
- * How did you hear about this employment opportunity?
- HERC
- HigherEd Jobs
- Hispanic Outlook
- Indeed
- Personal Referral
- PGCC Website
- Social Media (LinkedIn, Twitter, Facebook)
- The Chronicle of Higher Ed
- The Washington Post
- Other: Please indicate below
- Educause
- How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
- Certifications - See Minimum Qualifications for type
- Other
