Publishing Coordinator, UD Press

University of Delaware   Newark/Hybrid, DE   Full-time     Manufacturing / Production / Operations
Posted on November 30, 2022
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University of Delaware
Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at

Job No: 499517
Work Type: Staff
Location: Newark/Hybrid
Categories: Communications & Public Relations, Full Time

Position: Publishing Coordinator, UD Press (Communication Specialist I)

Deadline: Open until filled. Review of applications to begin on November 21, 2022

Pay Grade: 29E

In its centennial year, the University of Delaware Press, is seeking an enthusiastic Publishing Coordinator that shares the Press's commitment to equity, inclusion, and collaboration. Reporting to the Press Director, the Publishing Coordinator will gain experience in a wide range of areas essential to press operations, including marketing, editorial, metadata, and administrative work. The Publishing Coordinator will provide vital support in helping the press to expand into open access and digital publishing and to cultivate projects for the press's regionally focused series aimed at the general public, Delaware History and Culture. This Coordinator will position the Press to continue carrying out its mission to publish the outstanding, peer-reviewed scholarship it has become known for over the last century, while expanding into new areas and forms of publication.

  • Assist in crafting and executing marketing strategy. Create annual marketing calendar identifying conference, award, and advertising opportunities; meet deadlines for tasks identified on the calendar, including advertisement reservations and creation, award application submissions, preparing materials for display and distribution at conferences; and manage web and social media promotion
  • Attend and staff press booth as needed at academic and professional conferences.
  • Design basic marketing materials, such as flyers, advertisements, and web/social media graphics.
  • Assist in editorial review of manuscripts to ensure manuscript materials are complete and properly formatted. Vet images to ensure they are of publication quality and all permissions documentation is provided.
  • Triage incoming proposals and manuscript submissions and consult with the Director on responses; write rejection letters to authors.
  • Traffic manuscripts to peer reviewers, authors, and publishing partner. Traffic print-ready files to publishing partner and to Digital Publishing and Copyright Librarian for deposit in UDSpace institutional repository.
  • Manage administrative operations in the press office, including maintaining press records tracking manuscripts from submission to production.
  • Work with the Director to manage all book records in the title management database. Perform data entry and create metadata for press titles and transmit files to publishing partner for production.
  • Support Director in outreach efforts to regional institutions and creating materials to inform potential partners about the Delaware History and Culture series.
  • Organize press editorial board meetings; take, transcribe, and disseminate meeting minutes.
  • Work with the Director to supervise graduate assistant. Assist Director in crafting campus workshops and professional presentations on publishing.
  • Abide by Press Code of Conduct, in which staff, editorial board members, authors, reviewers, publishing partners, and vendors can carry out our work in a safe professional environment, characterized by mutual respect and a commitment to equity, inclusion, and collaboration.

  • Bachelor's degree in English, marketing/communications, or a related field, with three years of related experience, or an equivalent combination of education and experience.
  • Strong organizational skills and attention to detail.
  • Strong writing and editing skills.
  • Ability to communicate effectively and diplomatically with colleagues and scholars of all levels.
  • Aptitude with social media and digital platforms, ability to learn digital tools quickly.
  • Ability to meet deadlines, prioritize, and work on multiple projects simultaneously.
  • Collaborative and able to work as part of a team.
  • Self-motivated, with the ability to solve problems and execute tasks independently.
  • Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
  • Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.
  • Strong copyediting skills, familiarity with style guides (CMOS preferred), and a firm grasp of rules of grammar and style preferred.
  • Experience working for a publisher or for an academic journal and/or interest in a career in scholarly publishing preferred.
  • Experience working in WordPress and desktop design software (e.g., InDesign, Adobe Photoshop) preferred.

General Information: The University of Delaware Library, Museums and Press is committed to student success, scholarly research and inclusive excellence. The Library is strongly committed to fostering diversity within our community. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion, and will assist us in expanding our capacity for diversity in the broadest sense. The Library collaborates with strategic campus partners to achieve these priorities, as well as with national professional organizations including the Association of Research Libraries, Center for Research Libraries, Coalition for Networked Information, Council on Library and Information Resources, Digital Library Federation, Greater Western Library Alliance, OCLC Research Partnership, SPARC, HathiTrust, the National Digital Stewardship Alliance, the National Network of Libraries of Medicine (NN/LM) and the ACRL Diversity Alliance.

The University of Delaware Press, celebrating its centennial in the 1922-1923 school year, is a leading scholarly publisher in numerous fields, including: Literary Studies, especially Early Modern literature; Eighteenth-Century Studies; French literature and culture; and Art History. It also publishes works of regional significance, cultivating growing list areas in Material Culture and Transatlantic Studies. The Press currently publishes 12-15 titles per year through a partnership with Rutgers University Press under which Rutgers produces and publishes University of Delaware Press titles in print and electronic formats, distributes those books through its sales and vendor channels, and assists in marketing and publicity.

Benefits: Top notch benefits package which includes 25 vacation days, generous 403(b) retirement plan, tuition remission for dependents and spouses, and course fee waiver for the employee. Full information about University of Delaware benefits is available at:

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close:


University of Delaware

Newark/Hybrid , DE