Executive Assistant to the Chief Administrative Officer (CAO)- Massey Cancer Center
Virginia Commonwealth University
Richmond, VA
Full-time
Administration / Clerical
Posted on March 9, 2023
Massey Cancer Center
“To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.”
Virginia Commonwealth University (VCU) Massey Cancer Center is a nationally ranked cancer center located in the heart of Downtown Richmond. All full-time staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/
Typical Duties
- Manage executive level, efficient functioning of the Office of Chief Administrative Officer (CAO)
- Coordinates work assignments with the CAO in responding to requests for management information and is responsible for providing quality service to internal and customers in an accurate and timely manner while ensuring top efficiency
- Manages the CAO's calendar and all information flow to the CAO
- Prioritizes multiple issues and holds responsibility for successful follow-through
- Resolves issues for the CAO by using the CAO's goals and objectives and established University and VCU HS policy
- Coordinates special event planning for events related to the CAO
- Serves as liaison for the CAO, Massey Cancer Center and the at-large community in management of telephone calls and requests, mail services, office supplies and other duties
- Provides fiscal administrative support through preparing/processing travel and other expense authorizations and reimbursements, registrations and accommodations for the CAO, in coordination with the Center's business office
- Responsible for purchases for the CAO including monthly reconciliations
- Performs duties that are diverse and advanced
- BS degree preferred or equivalent with significant progressively complex experience in a university or healthcare environment and/or academic research environment.
- Experience with Photoshop and Ref Works strongly preferred.
- Experience working for a senior level executive or administrator in a complex health care system.
- Excellent writing skills, extensive experience preparing presentations, and preparing minutes
- Experience with MS Word, Excel, and PowerPoint software required
- Massey Cancer Center supports a diverse faculty, staff, and student environment. The candidate will demonstrate experience that shows their commitment to fostering such an environment.
Position Details:
Job Slotting: Exec Administrative Assistant GA (19111)
Department: Massey Cancer Center
Employment Type: UF - University Employee FT
FTE: 100
Exemption Status: Non-Exempt
Contact Information:
Contact Name: MasseyHR
Contact Email: masseyhr@vcu.edu