Human Resources Administrator, School of Medicine / Internal Medicine
Virginia Commonwealth University
Richmond, VA
Full-time
Human Resources
Posted on October 7, 2022
Summary
VCU's School of Medicine is seeking a collaborative and experienced HR professional to fill the role of HR Administrator supporting staff positions within the Department of Internal Medicine. The HR Administrator is responsible for developing, implementing and coordinating department projects related to Human Resources management. The incumbent will serve as the subject matter expert and internal asset for HR policy and procedures as they relate to staff, including recruitment, hiring, performance management, compliance, process improvement, benefits/leaves, compensation, employee relations (in conjunction with VCU and VCUHS HR), payroll/timekeeping, and terminations. Oversees departmental compliance with HR policy and procedures, evaluation, and other department-level HR initiatives. This position manages staff affairs for the entire department to include collaboration with associate administrators and departmental leadership in the creation of roles, recruitment, candidate selection and on-boarding. Acts as subject matter expert and serves as a resource to department and division leaders and staff.
Typical Duties
(50%):Staff
-- Serves as the department resource for staff; oversees the day-to-day HR functions for the Department of Internal Medicine, in a timely and accurate manner, and in accordance with University and Health System policies and procedures
-- Collaborates with Division Chairs and Department Administrators to initiate and complete recruitment process in Talent/Cornerstone
-- Organizes visits for high level recruitments and works with and manages search firm relationships on an as needed basis.
-- Assists in review of staff compensation alongside the administrator and chair.
-- Collaborates with VCU and VCUHS experts regarding visa and immigration requirements
(30%): Human Resources Management and Administration - Staff
-- Serves as subject matter expert and internal asset for HR policy and procedures, including recruitment, hiring/onboarding, performance management, process improvement, benefits/leaves, compensation, employee relations, payroll/timekeeping and terminations
-- Applies knowledge of administrative policies and procedures, federal and state laws and policies, rules, regulations for Human Resources
-- Responsible for maintaining and communicating with department staff the HR policies with respect to leaves, recruiting, compensation, etc.
-- Oversees departmental compliance with HR policy and procedure and other department level HR initiatives
-- Maintains all records, processing needs and changes for staff, including PAF changes
-- Attends all required training sessions/meetings to include HR partners
-- Updates Department Chair, Administrator, and Financial Manager of all HR related activities and policy/procedural changes
-- Creates and updates policies and procedures as they relate to staff human resources activities and management
-- Counsels and guides Associate Administrators, Division Chairs and other supervisors with HR related matters to include disciplinary procedures, recruitment, hiring, and staff development
-- Coordinates all VCUHS HR efforts and processes for the Department and each Division
-- Provides training to all staff for VCU and VCUHS initiatives, updates, and policy/procedure changes
(10%):Performance Management
-- Supervises personnel within staff administration; directs the day-to-day work of coordinators
-- Ensures expectations are clear, well communicated, and relate to the goals and objectives of the department or unit.
-- Ensures staff receive frequent, constructive feedback.
-- Ensures staff have the necessary knowledge, skills, and abilities to accomplish goals.
-- Ensures the requirements of the performance management system are met and evaluations are completed by established deadlines with proper documentation.
-- Ensures performance issues are addressed and documented as they occur.
-- Ensures safety issues are reviewed and communicated to assure a safe and healthy workplace
(5%):Faculty Recruitment
-- Serves as back-up to the Sr. HR Administrator-Faculty handling primarily MCVP and Dually employed faculty/providers; acts as a resource when needed
(5%): Other Duties as Assigned
-- Participates in special projects as identified in support of the School of Medicine, and VCU's new Great Place policy and service delivery model
-- Provides back-up support for the SOM HR team
Essential Qualifications
-- Minimum of 5-7 years' experience in human resources management, specifically with staff positions
-- Experience in partnering with managers to resolve employee conflicts and situations in a timely manner
-- Strong consultative skills with a proven ability to develop relationships and build partnerships with internal teams and stakeholders in a diverse organization
-- Ability to exercise strong attention to detail in a fast-paced environment and to set/meet deadlines, organize workload and juggle changing priorities
-- Proficiency using Microsoft Office Suite and database software
-- Demonstrated ability to handle confidential and sensitive information appropriately and with discretion
-- Ability to interpret, explain and apply HR policies, state and federal regulations and protocols
-- Excellent communication skills, oral and written
-- Ability to work independently as well as in a team
-- Excellent organizational skills
-- Excellent analytical skills; ability to make independent decisions and serve as a consultant to other administrative staff regarding policies and procedures
-- Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.
Preferred Qualifications
-- Bachelor's degree in a related field
-- PHR/SPHR or SHRM-CP/SHRM-SCP certification a plus
-- Experienced using VCU HR systems, including, but not limited to: Banner, Cornerstone/Talent, eJobs, RealTime, etc.
-- Experience in general management and supervision of professional staff
-- Experience in an academic healthcare environment
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off, 12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/
This position is open until filled, with a priority application review date of September 9, 2022
ORP Eligible: No
UNIVERISTY JOBE CODE:
HR Generalist 1-3 (23221-3N)
The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.
Salary Range: $70,000 - $73,000/annually
Position Details:
Department: Internal Medicine / 1589
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Exempt
Contact Information:
Contact Name: Denise Mitchell
Contact Email: denise.mitchell1@vcuhealth.org
Contact Phone: