Administrative Assistant, Alumni Relations

Wheaton College, MA   Norton, MA   Full-time     Administration / Clerical
Posted on March 3, 2023
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Posting Details

Posting Details

Posting Number:


Position Title:

Administrative Assistant, Alumni Relations


Job Type:


Staff Term:

12 Months

Staff Work Schedule (hours/dates):

35 hours/Monday-Friday

Academic Year Schedule (dates):

Faculty Term:

Position Type:



Alumnae/I Relations

Job Summary/Basic Function:

Provides office support to on a number of alumni programs including but not limited to the Alumni Board of Directors, Alumni Mentor Program, Alumni Travel Program, Reunions/Fall Fest and Affinity events.

Works with multiple committees of the Alumni Board to create profiles on potential Alumni Achievement nominee and new Alumni Board Members. As the secretary to the Board keeping meeting minutes, Board web portal up to date and sets up all meeting logistics.

Approves all new members to the on-line networking platform(s). Oversees the entry of any new data within the platform(s). Provides data from the platforms to the Alumni Relations liaison to the Compass Curriculum committee to help identify alumni mentors.

Is the first point of contact for all inquiries as it relates to the Wheaton Travel Program. Insures all travelers have the correct travel documents, produces invoices and maintains the Travel website.

Works with members of the Alumni Relations team to provide event support on approx. 20-30 events each year, in addition, to supporting a number of Reunion classes each year.

Some duties may be complex and confidential in nature calling for independent judgment. Some evening and weekend work required.

Minimum Qualifications:

A bachelor's degree and three years' experience providing administrative support in a complex office environment, or equivalent combination of education and experience is required.

-Must be able to work with and rely on others, within team and division as well as outside volunteers.
-Strong skills in word processing, spreadsheets, and database software required.
-Must be comfortable and creative as a computer user, interested in using technology to streamline activities.
-Ability to adapt to changing technologies is essential.
-Ability to be flexible and to work additional or varied hours as needed during peak periods.

Must have excellent interpersonal and relationship building skills to be able to interact with and support a diverse community.

Preferred Qualifications:

Experience working in an educational environment is also preferred.

Compensation and Benefits

To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation andbenefitsprogram.

When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.

The anticipated salary for this position is $20/hour.

The salary for this position will be commensurate with the qualifications, education and experience.

Physical Demands

ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement

Wheaton is a private coeducational liberal arts college within easy
commuting distance of Boston and Providence. We have nearly 1,700
undergraduates from 40 U.S. States and more than 70 countries. Nearly 23%
of our undergraduates are U.S. students of color and 11% are international
citizens. Wheaton College is an equal opportunity/affirmative action
employer and does not discriminate against any individual or group on the
basis of gender, sexual orientation, gender identity or expression, age,
race, color, religion, national origin, veteran status, genetic
information, or disability. In a continuing effort to maintain and enrich
an intellectually diverse learning environment, the Department and the
College actively encourages applications from women and members of
underrepresented groups.

Posting Date:


Closing Date:

Open Until Filled



Office of Human Resources

Contact Phone/Extension:


Contact Email:

Contact Fax

Special Instructions to Candidates:

To prevent the infection and spread ofCOVID-19 and as an integral part of our public health and safety measures, Wheaton College requires that all successful applicants hired provide proof of full vaccination forCOVID-19 at the time of employment, unless an exemption from this policy is requested and approved. Applicants believing that they need an accommodation of this policy because of a disability, medical condition, or sincerely-held religious belief should inform the Office of Human Resources after an offer of employment is extended.


Supplemental Questions

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    Optional & Required Documents
    Required Documents
    1. Cover Letter
    2. List of References
    3. Resume
    Optional Documents