MOSDOH - Senior Administrative Assistant

Mesa, AZ

A.T. Still University

A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a Senior Administrative Assistant on the Kirksville, Missouri, campus. The senior administrative assistant reports to the Vice Dean, Academic Affairs, MOSDOH. This position will provide assistance to the Vice Dean. The assistant will assist the communications of the program and will handle and process confidential information in a professional manner. As such, they will provide clerical and general office support, contributing to the accomplishment of the goals of MOSDOH. They will represent the Vice Dean in a professional manner at all times and will interact with professional agencies, faculty, staff, students, alumni, and other professionals within the academic community and general public.

Major Job Duties
  • Daily duties include word processing; answering phone and screening calls; sorting and prioritizing mail; scheduling appointments and maintaining calendar; making travel arrangements; ordering office supplies; and processing travel advances, reimbursements, and expense reports, etc.
  • Facilitate contact between faculty, administrators, and Vice Dean, and provide support for the Dean’s office as requested.
  • Write and/or finalize reports, minutes, and correspondence.
  • Maintain files, reports, and records.
  • Coordinate meetings, make appropriate reservations, food arrangements and cleanup, contact meeting attendees, and prepare associated materials. Attend meetings, take and prepare minutes, and distribute to appropriate personnel.
  • Maintain the program’s professional physical appearance.
  • Coordinate, prepare, and assist with the preparation of all CODA related activities, reports, surveys, etc.

Job Responsibilities
  • Provide administrative support for the Vice Dean and other MOSDOH staff as needed.
  • Handle appointment schedule for the Vice Dean.
  • Prepare all travel arrangements, leave forms, and travel reimbursements for the Vice Dean.
  • Coordinate/manage assigned projects.
  • Create, administer, and run reports.
  • Manage changes to the MOSDOH Policy Manual.
  • Help plan, coordinate, and assist with ceremonies and special events (such as but not limited to all commencement related events, senior awards banquet, orientation events, white coat ceremony, etc.).
  • Other relevant duties as assigned by the Vice Dean.
  • Provide administrative support for MOSDOH committees as assigned by the Vice Dean.

Requirements
  • Bachelor’s degree is desired or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired
  • Must have excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint
  • Must be knowledgeable of Google email, docs, hangout and other functions, electronic calendars, and Internet search engines
  • Must have effective time management skills
  • Must have writing and proofing
  • Must have professional office and phone etiquette
  • Must be able to provide consistent reliable support
  • Must be willing to work independently and closely with others
  • Must be of even temperament and especially be willing to treat students, staff, and faculty in a collegial manner
  • Must be able to juggle several projects while meeting deadlines with strong prioritization abilities
  • Must represent ATSU in a highly professional manner, both internally and externally


Qualifications

Behaviors

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Education

Bachelors or better in Education or related field.

Skills

Team Player Intermediate
Reliable Intermediate
Multitasking Intermediate
Editing Intermediate
Prioritization Intermediate
Organizing Intermediate
Interpersonal Intermediate
Oral Communication Intermediate
Written Communication Intermediate
Microsoft Office Intermediate

Experience

2 year(s): Proven track record in a highly productive professional setting,2 year(s): Secretarial/office management experience,2 year(s): Project/program management experience,{"Required":false,"MinimumRequiredYears":2,"MaximumRequiredYears":null,"Description":"Experience in a university or health care professional institution is helpful"} Posted: 09/17/2021