Graduate Advisor

Madison, WI

University of Wisconsin - Madison

Job Summary

The College of Engineering (CoE) Graduate Advising Office seeks a dynamic and committed professional to join the team as a graduate advisor for prospective and current students. CoE graduate advisors engage students in decision making processes to promote student success, retention, and program completion. They maintain appropriate confidentiality, update graduate student records, and manage the admission process for assigned graduate programs. Additionally, graduate advisors work closely with graduate faculty and CoE Department staff to ensure the successful administration of the graduate programs. Central to their position, a graduate advisor strives to create a welcoming, equitable, and inclusive environment.

Job Responsibilities 

  • Serves as the primary resource for graduate applicants ,current students, faculty, staff, and other stakeholders of an academic program – 25%
  • Provides information and resources about educational options and graduate school academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources – 5%
  • Provides in-depth advising services promoting graduate student success, retention, and degree completion. Advises graduate students on programs, curriculum, graduate education, and university policies, processes, and procedures – 15%
  • Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion – 10%
  • Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies – 5%
  • Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review – 5%
  • Provides guidance and/or develops policy and procedure recommendations and/or changes related to graduate programs – 10%
  • Participates in the campus-wide advising community, graduate community, etc. providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college – 5%

Unique Responsibilities 

  • Manages application and admissions process to graduate programs, serving as the initial reviewing admissions officer and communicating with applicants regarding status of application – 20%

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's degree required, Master's Degree preferred, in Engineering, social science, physical/natural sciences or related field preferred.


Required at least one of the following:

  • Student services experience in higher education or secondary education working with students in engineering, math, physical/biological/natural/social sciences or related field.
  • Teaching experience in engineering, math, physical/biological/natural/social sciences or related field. 
  • Professional experience in engineering or engineering related field.

Also Required:

  • Proven commitment to increasing diversity in science, technology and engineering and the ability to work with diverse students.
  • Understanding of the engineering profession and engineering curricula, and ability to relate that understanding to current and prospective students.
  • Strong interpersonal skills and professionalism in communicating with faculty, staff, students, visiting students and families and general public.
  • Excellent written, verbal, and problem-solving skills.
  • Proven ability to work collaboratively and effectively within and for a diverse community in a responsive, sensitive, and caring manner.

How to Apply

Select this link and click on the "Apply Now" button to start the application process. To apply for this position, you will need to upload a cover letter, resume and references, as one pdf document.

Posted: 09/19/2022