Business Support Specialist II

Saint Louis, MO

University of Missouri-St. Louis


Hiring Department

Lucas and Clark Work Center (Communication and Media Studies, English, History, Language and Cultural Studies, Sociology, Center for Teaching and Learning)

Job Description

The College of Arts & Sciences seeks an enthusiastic, detail-oriented Business Support Specialist II to provide essential business and office support that includes a broad range of responsibilities for a proximity-based work center comprised of one or more academic departments within the College. Requires a positive, responsible, proactive individual with strong interpersonal skills.
Position reports to the Senior Business Specialist within the Center and may also work directly with the Business Manager.

This position is in the Lucas and Clark Work Center (Communication and Media Studies, English, History, Language and Cultural Studies, Sociology, Center for Teaching and Learning)

KEY RESPONSIBILITIES:
Assist the Department Chairs, Senior Business Specialist and Business Manager in business or fiscal administration for the departments
Provide support in the processing, documentation and monitoring of unit budgets, funding, grants, contracts, payroll, employment, travel, billing and/or purchasing
May independently or under the guidance of campus finance professionals establish internal accounts and recordkeeping systems, and establish needed accounting support via campus-wide information systems
Oversee and/or perform a range of diverse administrative activities for the department; serve as a central liaison with other departments in the resolution of a variety of day-to-day matters concerning the units
Perform varied, advanced secretarial and administrative work unique to the departments requiring initiative and independent judgment
May provide oversight of tasks and/or support to departmental chairs (e.g., typing, calendar management, office reception, event planning and writing original correspondence)
Coordinate the documentation and processing of routine payroll actions, in accordance with University policy
Review actions for budget impact, authorization and compliance with campus policy
Bring variances to unit management's attention for authorization or modification
Ensure proper coding of payroll and finance functions for campus information systems and reporting
Serve as a source of general information for students, faculty and staff of UMSL and the Department
Coordinate tasks related to recruitment, retention, and alumni relations
May informally oversee and offer help to other support staff as well as student employees
Other duties as assigned

Key personality components we are looking for: active listener, team player, responsible, dependable, leadership potential, motivated, and patient.

Shift

8:00am to 5:00 pm, (flexible) Monday through Friday; Full time, some remote work

Salary

Pay commensurate with education and experience.

Pay Range: 18.50-19.85 hourly

Grade: GGS- 007

University Title: Business Support Specialist II

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications
  • Proficient in Microsoft Office (Outlook, Excel, Word, etc.) and PeopleSoft FIN and HRPRD applications (or comparable industry application)
  • Excellent oral and written communication skills
  • Strong collaborative, interpersonal, and conflict resolution skills
  • Goal oriented and ability to manage multiple tasks simultaneously
  • Exceptional attention to detail and demonstrated problem solving skills
Application Materials

Resume and cover letter

Other Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Inclusive Excellence Statement

As one of the most culturally and ethnically diverse campuses in Missouri, UMSL is committed to maintaining a climate where all students, faculty, staff and visitors can explore their interests, refine their talents and flourish. Inclusive excellence is embedded in our strategic plan which focuses on actions to recruit and retain diverse students and employees and promote activities that encourage civil and constructive discourse, reasoned thought and sustained dialogue in an environment of inclusion, respect and appreciation.

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

https://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

English Version
  • EEO is the LawSpanish Version
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  • Posted: 06/24/2022