Education Abroad Coordinator

Saint Louis, MO

University of Missouri-St. Louis


Hiring Department

STUDY ABROAD PROGRAMS

Job Description

This position might require some domestic traveling, evening / weekend hours and offers the possibility to travel internationally.

The University of Missouri St. Louis (UMSL) was founded in 1963 as the youngest of four campuses within the University of Missouri System. As an urban campus in the St. Louis metropolitan region, our community takes pride and continuous efforts to grow diversity levels much including a goal-directed effort to attract international talent.
Today, UMSL has over 15,000 students, several hundred of whom are international students from over 70 countries, and is the largest public research institution located in Missouri's most diverse, populous, and economically vibrant region. UMSL is a part of the University of Missouri land-grant system and is classified as RU-H (high research activity) and as a Community Engaged Campus by Carnegie rankings.

The University of Missouri-St. Louis is searching for a well-organized and service-oriented program coordinator to the UMSL Global Study Abroad office, who operates with a self-understanding of being a sunshine for the promotion and organization of studying abroad.
This position reports to the Manager of Study Abroad and International Programming of UMSL Global and works closely with the entire UMSL Global team. The incumbent will have great opportunity to join and to grow alongside a truly international team that is key to the UMSL campus, to gain valuable insights into international relations.

The Study Abroad Office provides and facilitates quality international educational opportunities at UMSL. As educators, we promote students' academic, personal, professional, and intercultural development before, during, and after their study abroad experiences. We respond effectively to individual student needs while fostering cultural understanding and self-awareness throughout the student body and contributing to an increasingly international campus. Our programming ranges from short-term faculty led opportunities to semester or year-long opportunities at well-positioned international partner institutions.

Reporting to the Study Abroad Manager, the Study Abroad Coordinator, through direct contact with students and communication with parents, campus partners, and other stakeholders contributes to university priorities of internationalization, inclusion, retention, and quality academic and experiential learning.

This position administers one or more student programs, including planning, event execution, financial activities, and marketing. This role communicates policies and procedures, proactively identifies problematic issues, facilitates relationships, plans, advises on policies, and works with student organizations to support their goals and activities.

Responsibilities:
  • Advise students regarding study abroad opportunities, program selection, application processes, pre-departure information, etc.
  • Coordinate faculty-led study abroad programs
  • Create program budgets and determine program fees
  • Recruit and support faculty who lead programs, including organizing pay and budgeting expenses
  • Coordinate the study abroad application process, including determining student eligibility
  • Schedule classes for programs and ensure students are enrolled properly
  • Ensure proper billing and payment by students
  • Work with third party providers on tasks such as contracts, invoices, payment, and student enrollment
  • Serve as first point of contact for emergencies
  • Process credit for students at end of program
  • Develop and execute marketing and recruitment plan, including advertising on campus, tabling, class presentations, the Education Abroad Fair, and similar tasks
  • Facilitate online and in-person orientations for participants
  • Maintain the study abroad website and program portfolio in Terra Dotta application site
  • Ensure program quality through evaluations, reports, and other appropriate assessment tools
  • Create and ensure compliance with UMSL Education Abroad policies and regulations, including risk management policies
  • Supervise student workers
  • Other tasks as needed
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

Monday-Friday; 8am-5pm

Salary

Pay Range: $35,194 to $48,000 annually
Grade: GGS-008
University Title: ACADEMIC ADVISOR

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications
  • Master's degree, preferred.
  • Minimum of two years relevant experience in administration or higher education.
  • Effective communication skills to interact positively with students, faculty, administrators, staff, and parents at University of Missouri-St. Louis and abroad.
  • Outstanding organizational skills; ability to prioritize and adjust to varying workloads and manage a variety of tasks
  • Experience with academic curriculum in study abroad is preferred.
  • Experience working in a study abroad office/university advising team is preferred.
  • Ability to work well with academic and student services offices.
  • Strong written and interpersonal communication skills.
  • Ability to handle multiple tasks simultaneously and function in a high volume/ high traffic office setting
  • Familiarity with student records systems is preferred.
  • Proficiency with technology/data collection and analysis.
  • Personal initiative
  • Prior experience working with Terra Dotta software is preferred.
  • Knowledge of social media platforms, marketing strategies, and digital design tools preferred
  • Intermediate to advanced proficiency in Microsoft Excel preferred
  • Prior experience studying, working, or living abroad is preferred.
  • Commitment to diversity and inclusion in study abroad.
  • Willingness and availability for a flexible work schedule and assignment, including occasional evenings and weekends
  • Proficiency in a second language, preferably German, Chinese, Arabic or French
The position is based at UMSL in St. Louis and provides the possibility for occasional travel.

Application Materials

Resume required; will review cover letters, etc.

Inclusive Excellence Statement

As one of the most culturally and ethnically diverse campuses in Missouri, UMSL is committed to maintaining a climate where all students, faculty, staff and visitors can explore their interests, refine their talents and flourish. Inclusive excellence is embedded in our strategic plan which focuses on actions to recruit and retain diverse students and employees and promote activities that encourage civil and constructive discourse, reasoned thought and sustained dialogue in an environment of inclusion, respect and appreciation.

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

https://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

English Version
  • EEO is the LawSpanish Version
  • EEO is the LawChinese Version
  • Posted: 06/24/2022