Senior Office Assistant

Saint Louis, MO

University of Missouri-St. Louis

Hiring Department

Graduate Related Activities

Job Description

Report to the Director of Graduate Business Programs
Conduct daily review of graduate business applications and report to the Associate Director for further review and processing
Follow-up call to all newly admitted domestic students to welcome them to their graduate program and schedule their initial advising sessions
Send welcome letters to all admitted graduate business students; respond to new student inquiries and make referrals to appropriate UMSL offices
Perform data entry as assigned by graduate business advisors
Create all graduate business programs requisitions (excluding the DBA)
Order graduate business office supplies
Create a welcoming atmosphere for visitors to the graduate business office
Answer questions coming to the front desk (in person, phone and email) regarding graduate business programs
Schedule appointments for the graduate business advisors
Assist with evening and weekend graduate business events
Assist with Hyflex DBA weekend residencies
Provide technical support for faculty and staff during in-person and virtual graduate business events, including managing the Zoom chat, checking and troubleshooting camera and sound equipment, and managing online Q&A forums during online events.
Work with three graduate student assistants to coordinate Hyflex classes during DBA residencies
Other duties as assigned

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.


M-F 8:00am- 5:00pm. May work occasionally on Saturdays.


Pay commensurate with education and experience.
Hiring Range: $18.75 $20.00 Hourly
Grade: GGS-007
University Title: Senior Office Support Assistant
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Familiarity with Microsoft Office suite, Google productivity tools, and Zoom
Must be comfortable with technological troubleshooting (e.g., printers, basic microphone and video equipment
Creative digital design skills, Canvas, PeopleSoft

Inclusive Excellence Statement

As one of the most culturally and ethnically diverse campuses in Missouri, UMSL is committed to maintaining a climate where all students, faculty, staff and visitors can explore their interests, refine their talents and flourish. Inclusive excellence is embedded in our strategic plan which focuses on actions to recruit and retain diverse students and employees and promote activities that encourage civil and constructive discourse, reasoned thought and sustained dialogue in an environment of inclusion, respect and appreciation.

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

Diversity Commitment

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

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  • Posted: 06/24/2022